Requisition No: 802267
Agency: Office of the Attorney General
Working Title: LEGAL ASSISTANT IV - 41000555
Position Number: 41000555
Salary: $34,000 - $36,000
Posting Closing Date: 06/02/2023
Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.
Pay: $34,500 - $36,000 annually
Position Summary: This position is in Civil Legal Services - Ethics
In order to qualify for the position, candidates MUST possess:
- A high school diploma or equivalency.
- Four (4) years of secretarial/clerical experience.
- Two year degree or certificate in Paralegal Studies or related field may substitute for two (2) years of required experience.
- Minimum of one (1) year experience must be in a similar position within the Office of the Attorney General, similar large legal organization, large corporate entity, or legal department of state or federal government agency.
The Work You Will Do:
Legal Case Management:
- Draft, edit and prepare legal documents under supervision of attorneys and staff.
- Prepare routine correspondence based on preapproved document templates.
- Calendar deadlines in accordiance with applicable rules of procedure.
- Electronically file documents with courts.
- Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
- Update case management system and notes, and assist with data collection and reports.
- Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
- Maintain internal case dockets and case files.
- Secure supplemental case information.
- Coordinate services needed for proceedings such as transportation, Pre-Trial waiting area, and translation services.
- Assist agency law enforcement with scanning documents.
- File exhibits provided by agency law enforcement investigators.
- Assist with coordination of service of process and subpoenas.
- Assist with obtaining transcripts and court records.
- Transcribe dictation as needed.
- May accompany attorneys to court and assist as required.Coordinate meetings, depositions and or court appearances including space, time, place and notify all participants.
- Assist victims and witnesses.
- Assist with agency law enforcement discovery preparation.
- Generate subpoenas and update case management system from returns.
- Maintain calendars
- Entering time into billable hours reports.
- Arrange travel itinerary and hotel accommodations and reimbursement forms.
- Arrange conference calls and meetings.
- Research and prepare reports.
- Receive, scan and distribute incoming mail.
- Responsible for all administrative activities as required.
- Bilingual employees who are able may be asked to assist in translations as needed.
- Notarize documents as needed if a notary.
- Train lower level Legal Assistants.
- Serve as adminstrative assistant by planning, inititating, and carrying to completion clerical, secretarial, and administrative activities.
- Answer questions which may involve the interpretation of policies and procedures.
- Assist in public record responses, invoicing, redacting and dissemination.
- Coordination of tasks relative to federal habeas litigation.
- Make assignments, schedule hours of work, and provide for office coverage by legal assistants.
- Review the work of lower level employees.
- Perform any and all duties as required.
Applicants who meet the minimum qualifications will be invited to complete a skills assessment. Those who meet the minimum cutoff score of 15 out of 20 on the skills test will be invited to advance to interview.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits.
- Nine paid holidays and one Personal Holiday each year.
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance option.
- Retirement plan options, including employer contributions (For more information, please clickwww.myfrs.com).
- Flexible Spending Accounts
- Tuition waivers.
- And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com.
IMPORTANT NOTICE: To be considered for the position, all applicants must:
Submit a complete and accurate application profile necessary for qualifying such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application.
- Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.
- The elements of the selection process require the submission of a recent writing sample.
- Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
- OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, F.S.
CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.
E-VERIFY STATEMENT: The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (e-verify). E-verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).
REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.