Requisition No: 801637
Agency: State Courts System
Working Title: ADMINISTRATIVE ASSISTANT II - 22011735
Position Number: 22011735
Posting Closing Date: 07/03/2023
How to Apply
For additional information and to apply visit the [15th Judicial Circuit] Judicial Circuit Court of Florida Employment website [https://www.governmentjobs.com/careers/15thcircuit?page=1].
Examples of Work Performed
- This position provides coverage of judicial offices during absences by the divisional Judicial Assistant.
- The position prepares and maintains the judge’s court and professional calendar; schedules and coordinates motions, hearings and conferences; and processes electronically filed documents.
- Provides organizational support for the judge’s caseload, including preparing orders, docketing jury instructions, and a list of pending cases; orders jurors and coordinates in-house services such as interpreters; reviews case files for accuracy, format compliance and completeness prior to submitting files to the divisional judge.
- Screens calls and visitors to the judge’s office. Composes and/or edits correspondence, memoranda, directives, notices, orders and other documents while observing strict confidentiality.
- Prepares yearly financial disclosure forms; makes professional travel arrangements and processes travel vouchers.
- The position assists court administration directors with administrative duties when not assigned as a coverage judicial assistant.
The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification.
MINIMUM Education and Experience Guidelines
Bachelor’s degree. Two years of experience in business administration, office skills or related field; or any equivalent combination of education and experience.
Additional relevant experience may substitute for college education on a year-for-year basis.
KNOWLEDGE SKILLS AND ABILITIES:
- Exceptional written and verbal communication skills.
- Ability to e-file court documents and implement a paperless process.
- Ability to organize documents electronically.
- Proficient in a technologically driven environment with intermediate to advanced computer skills.
- Ability to type proper memoranda, briefs, drafts, opinions in the standard format.
- Knowledge of court procedures and understanding of basic legal terminology.
- Must be highly organized; demonstrate close attention to detail and the ability to work in stressful situations.
- Must have a demonstrated ability to interact with a diverse set of people in an open and friendly manner.
- Ability to maintain confidentiality.
Incomplete applications will not be considered. Applications must be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate against any of the protected classes.
If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.