Requisition No: 797488
Agency: Office of the Attorney General
Working Title: LEGAL ASSISTANT II - 41000021
Position Number: 41000021
Salary: $31,200 - $34,000
Posting Closing Date: 03/24/2023
Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.
Pay: $ 31,200 - $34,000 annually commensurate with experience.
Position Summary: This position is in Civil Legal Services-Child Support Enforcement in Tallahassee.
Qualifications: A high school diploma or equivalency and two years of secretarial/clerical experience. A completed year of education can substitute on a year for year basis for the required experience.
The Work You Will Do: The duties of this position may include but are not limited to:
Legal Case Management:
- Draft, edit and prepare legal documents under supervision of attorneys and staff.
- Prepare routine correspondence based on preapproved document templates.
- Calendar deadlines in accordance with applicable rules of procedure.
- Electronically file documents with courts.
- Assist in the processing and maintenance of all electronic media including e-filings and evidence and media.
- Update case management system and notes and assist with data collection and reports.
- Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
- Maintain internal case dockets and case files.
- Secure supplemental case information.
- Coordinate services needed for proceedings such as transportation, Pre-Trial waiting area, and translation services.
- Assist with coordination of service of process and subpoenas.
- Assist with obtaining transcripts and court records.
- Transcribe dictation as needed.
- May accompany attorneys to court and assist as required. Coordinate meetings, depositions and or court appearances including space, time, place and notify all participants.
- Assist victims and witnesses.
- Generate subpoenas and update case management system from returns.
- Maintain calendars.
- Entering time into billable hours reports.
- Arrange travel itinerary and hotel accommodations and reimbursement forms.
- Arrange conference calls and meetings.
- Research and prepare reports.
- Receive, scan, and distribute incoming mail.
- Responsible for all administrative activities as required.
- Bilingual employees who are able may be asked to assist in translations as needed.
- Notarize documents as needed if a notary.
- Serve as administrative assistant by planning, initiating, and carrying to completion clerical, secretarial, and administrative activities.
- Perform any and all duties as required.
**A skills application test will be administered to applicants who meet the minimum qualifications for the position. A required score of at least 28 out of 35 on the skills test is required to move to the interview phase.
The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits.
- Nine paid holidays and one Personal Holiday each year.
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance option.
- Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
- Flexible Spending Accounts
- Tuition waivers.
- And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com.
IMPORTANT NOTICE: To be considered for the position, all applicants must:
Submit a complete and accurate application profile necessary for qualifying such as dates of service, Business name, address and contact information, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application. Applicants who do not provide all information necessary to qualify may not be considered for this position.
- Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.
- The elements of the selection process do include a skill assessment exercise.
- Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
- OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, F.S.
CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.
E-VERIFY STATEMENT: The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (e-verify). E-verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.