Requisition No: 793658
Agency: Justice Administrative Commission
Working Title: STATE ATTORNEY'S OFFICE, 14TH CIRCUIT- CLERICAL SPECIALIST I - 21000327
Position Number: 21000327
Posting Closing Date: 02/28/2023
Office of State Attorney, 14th Judicial Circuit
Clerical Specialist I
If you want to make a difference in your community performing complex and confidential secretarial work in support of prosecuting those who violate our laws, while at the same time enjoying the generous of benefits offered by the State of Florida, consider joining our team. State Attorney Larry Basford’s office prosecutes cases across Bay, Calhoun, Gulf, Holmes, Jackson, and Washington counties. For every attorney in court, there is a need for someone driven by a desire to excel who wants to be part of a team that is achieving successes that impact the community.
DESCRIPTION OF POSITION BEING FILLED:
This is clerical work which requires the exercise of some independent judgment, attention to detail and accuracy. Duties require limited knowledge of office systems or procedures. Assignments may be a combination of, but not limited to the following, and/or similar clerical tasks: entering and updating information into office systems, pulling files, preparing folders, preparing or filing office correspondence and documents, extracting or copying information from one record to another, photo copying/printing documents, stamping/sorting/distributing mail, addressing envelopes, answering phones, conveying messages, serving as receptionist, performing various office delivery runs and other miscellaneous duties as required. Other duties may include maintaining detailed records, developing new clerical procedures, requisitioning/ordering/receiving/ storing/issuing office supplies.
HOW TO APPLY:
Obtain Employment Application and Authorization to Release Information from our website at: http://sa14.fl.gov/careers-opportunities/, and email to: SA_businessoffice@sa14.fl.gov. Application must show complete and accurate dates and addresses of all employments and must include: skills and abilities, including keyboard/typing (correct words per minute) and software knowledge in which experienced. A qualifying typing test score and/or data entry test may be required.
ESSENTIAL JOB DUTIES:
- Dependable and routine in-office attendance during regularly scheduled business hours.
- Ability to focus and pay attention to detail.
- Ability to read and comprehend.
- Efficient typing skills.
- Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders.
- Perform quality work within deadlines.
- Ability to operate a computer and other office machinery.
- Ability to answer phone and take messages as required.
- Ability to read and follow rules, regulations, policies and procedures.
- Work effectively as a team contributor as well as independently.
- Comply with all Public Records statutes and policies.
- Travel as required.
- Ability to lift up to 25 lbs.
- Ability to work occasional, approved overtime.
- Ability to run the telephone system and respond to calls professionally.
- Other duties as assigned.
EXAMPLES OF WORK PERFORMED:
- Assignments may be a combination of, but not limited to the following, and/or similar clerical tasks:
- Update case management system and assist with data collection and reports
- Serve as office receptionist and/or switchboard operator, as required,
- Receive/notarize/stamp/scan/distribute incoming paperwork.
- Process complaint affidavits and create case files.
- Assist other divisions/offices/units.
- Input, retrieve, update, verify and delete information using computers at a very efficient rate of speed.
- Operate appropriate office-related software.
- Edit and proofread materials for accuracy, completeness, grammar, and format.
- Use scanners, electronically transmitted files, or other forms of character recognition systems and media.
- Prepare reports, letters, motions, pleadings and other correspondence, as needed.
- Organize, process and/or deliver mail and other legal documents.
- Perform courier duties.
- Run NCIC/FCIC reports and other criminal history reports.
- Pull case files as needed.
- Bilingual employees will assist in translations.
- Perform any and all duties as required.
The State Attorney's Office has a harassment-free workplace policy and professional conduct requirement. Employees must practice safe workplace procedures and follow policies and procedures regarding confidentiality and honesty. Employees must maintain satisfactory work attendance and job performance level.
Applicants considered for employment will be required to pass comprehensive background check including fingerprinting and drug testing. We hire only U.S. Citizens and those lawfully authorized to work in the U.S. The State Attorney's Office participates in the U.S. Government's Employment Eligibility Verification Program (E-Verify). E-Verify is a program that electronically confirms an employee's eligibility to work in the United States after completion of the Employment Eligibility Verification Form (I-9).
State employees are required to participate in the State of Florida Direct Deposit Program and contribute 3% of monthly gross (pre-tax) to the Florida Retirement System.
Agency Head: Larry Basford, State Attorney
Employment is "At Will" and non-contracted.
Employer is a member of Florida Prosecuting Attorneys Association and FPAA Pay Plan.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.